Privacy & Cookies

Privacy & Cookie Policy

Last updated: 22 October 2026

At By Adam Jones, your privacy matters. This policy explains how personal information is collected, used and protected when you visit this website, make an enquiry or book photography services.

1. Who We Are

By Adam Jones is a wedding photography business based in Manchester, United Kingdom.

For the purposes of applicable UK data protection law, By Adam Jones is responsible for managing the personal information described in this policy.

For privacy-related questions, please contact:

Email: hello@byadamjones.com

Website: https://byadamjones.com

2. Information We Collect

When you make an enquiry or book photography services, we may collect:

- Your name and your partner's name.

- Your email address and other contact details you provide.

- Your wedding date, venue and location.

- Details about your wedding plans and photography requirements.

- Booking information, contracts, correspondence and payment records.

- Photographs taken during your wedding or photography session.

When you visit our website, certain technical information may also be collected, including your browser type, device information, pages visited and how you interact with the website.

3. How We Use Your Information

We use personal information to:

- Respond to enquiries and check availability.

- Provide photography collection information and quotations.

- Communicate with clients before, during and after a booking.

- Prepare contracts and manage bookings.

- Photograph, edit and deliver wedding images.

- Maintain business and accounting records.

- Understand and improve our website.

We process information using the appropriate lawful basis under UK data protection legislation.

This may include taking steps towards entering into a contract, fulfilling an existing contract, complying with legal obligations or pursuing legitimate business interests such as managing enquiries, maintaining records and providing our services.

Where consent is required, we will request it separately.

We do not sell your personal information.

4. Wedding Photography and Image Usage

Photographs taken during a wedding or photography session may contain personal information relating to the couple, their guests and other attendees.

Images are collected and processed for the purpose of providing our agreed photography services.

Selected photographs may also be used to showcase our work through our website, portfolio, social media or other promotional materials where permitted by applicable law and our agreement with the client.

We respect reasonable privacy concerns and encourage clients to discuss any specific image-sharing preferences before their wedding.

Personal photographs are stored and managed with appropriate care, and access is limited to those who need it for legitimate business purposes.

5. Photography Storage and Retention

We maintain a photography archive for a limited period following each wedding.

Our standard retention periods are:

Original RAW photographs

Retained for up to 12 months following the wedding date.

Final edited photographs

Retained for up to 24 months following delivery of the completed gallery.

Pixieset online galleries

Normally available for 12 months following gallery delivery.

Portfolio photographs

Selected images may be retained for longer where there is an appropriate lawful basis and continued professional purpose.

Clients are responsible for downloading and securely backing up their delivered photographs.

These periods describe our standard retention arrangements, rather than a guarantee that every photograph can be recovered throughout the stated period. Files may be deleted earlier where appropriate or retained longer where legally necessary.

6. Enquiries, Client Records and Accounting

Personal information from enquiries that do not result in a booking is normally retained for up to 12 months following the last communication.

Information relating to confirmed bookings, including contracts, invoices and relevant correspondence, may be retained for longer where necessary for accounting, taxation, legal obligations or the handling of potential disputes.

Financial and accounting records are generally retained for six years where applicable legal requirements call for this.

When personal information is no longer required, we take reasonable steps to securely delete or anonymise it.

7. Third-Party Services

We use trusted third-party services to support our website and photography business.

These include:

Pixieset

Used for website hosting, enquiry forms, client management and online photo gallery delivery.

Google Analytics

Used to understand how visitors discover and interact with our website.

QuickBooks

Used for invoicing and financial record management.

Other professional service providers may be used where necessary to deliver photography services, maintain business communications or meet legal obligations.

These providers may process information on our behalf or, where applicable, act as independent data controllers.

We share only information reasonably necessary for the relevant purpose.

8. International Data Transfers

Some of the third-party services we use may process or store personal information outside the United Kingdom.

Where international transfers take place, we aim to ensure they are handled in accordance with applicable UK data protection requirements, including appropriate safeguards where required.

Further information about applicable transfer arrangements can be requested using the contact details above.

9. Cookies and Google Analytics

Our website uses cookies and similar technologies to support website functionality and understand how visitors use our pages.

Essential cookies

These support necessary website functions, including security and remembering relevant website preferences.

Analytics cookies

We use Google Analytics to understand website traffic, popular pages and how visitors discover By Adam Jones.

Analytics information may include details about page visits, browser and device characteristics, approximate location and interactions with the website.

Optional analytics cookies are managed through the website's cookie preferences, and visitors can accept or decline them.

You can also manage or remove cookies through your browser settings.

For more information about Google's handling of personal information, visit:

https://policies.google.com/privacy

10. Your Data Protection Rights

Under UK data protection law, you may have the right to:

- Request access to your personal information.

- Ask for inaccurate information to be corrected.

- Request deletion of personal information in certain circumstances.

- Request restrictions on how your information is processed.

- Object to certain uses of your personal information.

- Request the transfer of your information where applicable.

- Withdraw consent where processing relies on consent.

These rights are subject to applicable legal conditions and exceptions.

To exercise your rights or ask a question about your personal information, contact:

hello@byadamjones.com

You also have the right to raise a complaint with the Information Commissioner's Office (ICO):

https://ico.org.uk

11. Information Security

We take reasonable steps to protect personal information from unauthorised access, loss, misuse or disclosure.

Information is managed through professional services and appropriate storage arrangements.

However, no online transmission or electronic storage system can be guaranteed to be completely secure.

12. Changes to This Policy

This policy may be updated as our services, website functionality or legal obligations change.

The latest version will be available on this page, with the date of the most recent update shown above.

13. Contact

If you have any questions about this Privacy & Cookie Policy or how your personal information is handled, please get in touch.

By Adam Jones

Manchester, United Kingdom

Email: hello@byadamjones.com

Website: https://byadamjones.com